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Frequently Asked Questions - Doctoral Program Review


Frequently Asked Questions

NAK Doctoral Program Evaluation Project

2010-2014

Faculty Questions

 

1) We had a faculty member join us for the first time during the fall 2013 semester. How do I count this person in the system?

 

Count everything that the person has done for the variables listed for the years 2010-2014 even if they did not work in your department.

Verification of publications for this person occurs via the bibliography submitted by the program. Verification of grant dollars (external and internal) occurs via the Budget Officer (B.O.) of the current program. The B.O. shall have direct access to information for the duration of employment at the current university and indirect access to grant dollar amounts for the period prior to joining the current program via direct communication with the B.O. from the previous institution.

 

2) We have a person in a post-doctoral position. How does this person count in the faculty listing?

 

The person does not count at this time. The evaluation is looking at full-time, tenured or tenure-earning faculty members in your unit. The definition of post-doctoral positions and responsibilities is different from unit to unit and thus is not consistent.

 

3) A faculty member joined us two years ago (2012) but held a faculty position at another institution prior to coming to our Department. How do we count that person?

 

Count everything that the person has accomplished during the period 2010-2014.

 

4) Our college Dean holds a faculty appointment in our unit. Should I count the Dean as a member of the faculty?

 

Yes, as long as the Dean meets the faculty inclusion criteria listed on Page 2 of the “Instructional Guide.”

 

5) Three of our faculty members co-authored a peer-reviewed paper. Does this count as three publications or one publication?

This publication is counted ONLY ONCE. The variable (facpubs) is UNIQUE publications from the program.

 

6) I have a faculty member who was a Fellow in NAK during the 2011 year but has let his/her membership lapse. How do I count that?

 

You would NOT include this person since they were NOT an active NAK Fellow in 2014.

 

7) How do I include a faculty member who joined our faculty in Spring 2015?

 

Do NOT include this faculty member. The intent is to obtain data on people who are actively involved in your doctoral program. Thus, you would enter data for individuals who are involved in your kinesiology doctoral program for THIS ACADEMIC YEAR (assuming they were on faculty for the fall 2014 semester).

 

8) Do these questions/information need to be completed for the entire department or can we just submit information for one part of the department? For example, can information be sent for exercise science but not sports management?

 

Generally, the evaluation will cover the department. Most departments offer a single degree in kinesiology or physical education. It is not our intent to evaluate sub-disciplines within the major (e.g., biomechanics, exercise physiology, motor behavior, sport psychology, etc.).

 

Within a university, however, more than one program may be evaluated separately. In such situations these programs would typically fall under separate administrative structures, have unique sets of faculty members, different criteria for admissions/programs, and faculty tend not to share student program teaching and advising.

 

9) How to count abstracts of presentations?

 

Abstracts are NOT counted as publications. Abstracts are counted as presentations and ONLY those that are presented at national or international meetings are counted.

 

10) Do you want all totals lumped together for each category for the five years or do you want totals for EACH year listed?

 

The data entered on the “Faculty Data” Excel sheet is a summary across ALL faculty counted in the kinesiology doctoral program. These summaries are entered in Row 2 of the “Faculty Data” sheet.

 

For example:

Professor Doe authored 28 national publications (facpubs) - 28

or

Professor Doe (facpubs) - 2010: 4 2011: 7 2012: 6 2013: 5 2014: 6

 

Group them for the ENTIRE 5-year period (i.e., John Doe (facpubs) - 28).

 

Another Professor has 10 publications across the 5-year period. Add 28 + 10 = 38 publications for these two Professors. This assumes that they were NOT co-authors on any publications. If they co-authored a paper, count it ONLY once as the entry under facpubs is to be UNIQUE publications for the program.

 

Sum all of the UNIQUE publications for all faculty listed and insert this number under “facpubs” (CELL B2) of the Excel “Faculty Data” sheet.

 

 

Unit Funding Questions

 

1) For the "funded" categories, should I record a dollar amount expended, or the number of funded grants/contracts/training programs/etc.?

 

The total dollar amount expended for each year through the unit should be listed.

 

2) Do the "funded" categories include research contracts as well as grants?

 

Yes ‑ contracts should also be listed if they are expenditures processed through the unit/department budget. Federal and other external sources should be separated into the respective categories.

3) How do I report grants that are not just for research (i.e., they are combination grants - combined research and research/training) as well as straight research training grants. The grants are from large foundations. Would they count?

 

Yes - they count. Grants are grants - Not necessarily research grants, as long as they are expenditures processed through the departmental budget. Training grants, research, contracts, etc. would count. The key differentiations are between federal, non-federal, and internal.

Student Questions

 

1) We have a student who enrolled in the program during the fall 2010 semester but dropped out without completing any coursework. Do I include him/her as a student?

 

Yes.

 

2) Student support (stusupport) is to be reported. We are asked to "Enter the total number of FTE for which your unit has graduate student support FOR THE 2014 CALENDAR YEAR.” FTE, by definition, means full time equivalent (FTE). However, none of our graduate students have full-time appointments (i.e., 100%). Most of our project assistants, research assistants, teaching assistants, etc. are usually 50% or half time. Some go as low as 1/3 time, and that is the threshold for waiver of out-of-state waivers and other benefits. Should we count two students who have standard 50% appointments as 1/2 time, with the understanding that the two students combined would have ONE FTE?

 

Yes - Two 50% people would be added to make 100% (i.e., 1 FTE). Three .33 FTE would make 1 100% FTE, etc. One 100% plus 2 at .50 FTE plus a .33 would sum to 2.33 FTE.

 

3) A student graduated and accepted a post-doctoral position for two years. The student then accepted a tenure-track faculty line. How many times do I count this person under employment?

 

Count the person only ONCE. In this case, count the person as accepting a Post-doctoral position.

 

4) Does GA support include both masters and doctoral level or only those supported at the doctoral level?

 

Yes - Include both masters and doctoral students who are supported.

 

5) Under the Student support (stusupport) section, do we include all sources of graduate support when we report FTEs (e.g., grants, etc.) as well as those funded by our own department?

 

Yes - include ALL GAs/RAs/TFs/TAs/etc. that are funded at the masters and doctoral levels in the program from ALL sources of funding.

 

6) Person X was enrolled as a doctoral student in our program from 2006-2010 and she had a first-authored research paper published in a refereed journal in 2012 based on data that were collected during her enrollment period. Does this publication count under docpubs?

 

Yes, because:

(a) she was first author of the research paper published in a refereed journal;

(b) her enrollment period puts her in the eligible group (i.e., doctoral students who were enrolled full-time during at least one year of the evaluation period);

(c) the paper was published during the evaluation period (i.e., 2010-2014); and

(d) during her eligible time period (i.e., her enrollment period + up to two years following her enrollment period if the data were collected during the enrollment period).

 

7) Person Y was enrolled as a doctoral student in our program from 2010-2014 and he had a first-authored research paper published in a refereed journal in 2014 based on data that were collected during his enrollment period. Does this publication count under docpubs?

 

Yes, because:

(a) he was first author of the research paper in a refereed journal;

(b) his enrollment period puts him in the eligible group (i.e., doctoral students who were enrolled full-time during at least one year of the evaluation period);

(c) the paper was published during the evaluation period (i.e., 2010-2014) and

(d) during his eligible time period (i.e., his enrollment period + up to two years following his enrollment period if the data were collected during the enrollment period).

 

8) Person Z enrolled as a doctoral student in our program in 2014 (and is currently in the program) and she had a first-authored research paper published in a refereed journal in 2014 based on data that were collected during her enrollment period. Does this publication count under docpubs?

 

Yes, because:

(a) she was first author of the research paper in a refereed journal;

(b) her enrollment period puts her in the eligible group (i.e., doctoral students who were enrolled full-time during at least one year of the evaluation period);

(c) the paper was published during the evaluation period (i.e., 2010-2014) and

(d) during her eligible time period (i.e., her enrollment period + up to two years following her enrollment period if the data were collected during the enrollment period).

 

9) Two students are enrolled in your program; Student A is a Masters student and student B is in the doctoral program. They are the only authors on a research paper published in 2012. Student A was the first author and Student B is the second author. Does this paper count under docpubs?

 

No, because:

(a) the doctoral student was not the FIRST author

 

10) Two students are enrolled in your program; Student A is completing a master’s program and has been ACCEPTED for the doctoral program (and has completed some doctoral courses during the master’s enrollment period) and student B is in the doctoral program. They are the sole authors on a research paper published in 2014. Student A was the first author and Student B is the second author. Does this paper count under docpubs?

 

No, because:

(a) the student was not and is not currently enrolled in the doctoral program

 

11) We have students with GRE scores from the old scale (200-800) and others with the new GRE scale (130-170). How do we report these?

 

Use the new scale (130-170) for all students included. A GRE Conversion chart is available from ETS at www.ets.org/s/gre/pdf/concordance_information.pdf.


General Questions

 

1) Do publications that appear as e-pubs before they are available in “hard copy” journal publications (with issue and page numbers) count?

Yes, as long as the e-pub appeared within the review timeframe (i.e., by December 31, 2014) and this paper was available for public access.

 

2) For doctoral student diversity-race categories, why is the option Hispanic/Latino missing?

 

a.) To examine doctoral student diversity we chose to focus on race alone.

b.) We used the NIH guidelines for race, including all 7 of their categories (which does not include Hispanic/Latino).

c.) Ethnicity was not included in this round of the data collection because of the complications it adds to the data set itself. To add Hispanic/Latino would be, by NIH guidelines, to request ethnicity, which requires 3 levels (including Hispanic/Latino) that overlap the 7 and they are, thus, collected separately.

 

3) What are the indices used to evaluate the doctoral programs?

 

There are two overall indices:

1) Faculty - 66%

2) Student - 34%

 

Faculty Indices 66%

Productivity 30%

Journal publications 20%

Books 5%

Presentations 5%

 

Funding 26%

Federal extramural research funds expended 15%

Non-federal external funds expended 8%

Internal grant funds received 3%

 

Visibility 10%

Editorial Boards 6%

National Academy members 2%

National Fellows 2%

 

Student indices 34%

Admissions 12%

Selectivity 2%

GRE verbal 5%

GRE quantitative 5%

 

Graduate Assistant Support 13%

 

Doctoral Publications 2%

 

Employment 7%

Postdoctoral positions 4%

Employment in the field 3%

 

 




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